By . Expenses Spreadsheet. At Thursday, May 27th 2021, 18:41:51 PM.
Validate Your Input Values You can use Excels Data Validation function to reduce the likelihood of bad data. This feature allows you to specify the conditions a value needs to meet and reject any values that dont meet your conditions. If you know, for example, the minimum and maximum values of your data, simply instruct Excel to highlight values that fall outside of that range. To take it a step further, create a drop-down list of values in an adjacent workbook, then use those to populate your active one. Youll limit your potential for error by choosing from an already known list of values. No fat finger errors here. Automate the Whole Thing Were biased, but the easiest and best way to prevent errors in Excel is to automate your work. Todays automation software packages (and there are many) work within and between your spreadsheets and other sources of data, like websites, to import, manipulate, copy, paste, and format data however you wish. Some log critical process information, sorts, and transforms data just like you would - through the presentation layer of the application. Unlike you (no offense), good automation software works without errors. If youre a CPA or work for any other firm that uses spreadsheets on a regular basis, consider automation software as an alternative to those every day manual processes.
Now that we have some test dummy data on our spreadsheet we can go ahead and reformat the column widths. You can add more data if you would like or even use an already existing spreadsheet. The choice is completely up to you; however the steps to reformat the column widths are all the same as you will soon see. The next step is to highlight the columns that you want to reformat. To reformat the columns we are using in our example, using the month names, you need to click on the column header labeled "A". Now hold down the "shift" key and click the column header labeled "L". In other words you are clicking the first column and the last column. If you chose to use your own spreadsheet, your columns that you use may be different. You could also click on column header "A" and holding down the left mouse button, drag the cursor over top of the final column, in this case "L", and let go of the mouse button. Either way is fine.
After you have spent some time collecting figures and transforming them into a Microsoft Excel spreadsheet you may need to present your workbook to clients and colleagues. Thanks to the huge array of features offered by the programme, you can design your workbooks in many different forms. Some entrepreneurs prefer information to be presented in straightforward tables, while others benefit from the varied functions of the software and they create coloured pie charts to reflect the data. Whichever way you choose to present information, you are likely to find that MS Excel is the backbone of many workplace documents that require analysis and presentation of data. A great feature of the product is that is has been designed to help you produce workbooks that can be easily moved to other applications. For instance, if you have recently put-together a spreadsheet that shows which departments are underperforming, you may wish to transfer information to other MS products.