By . Tracking Spreadsheet. At Saturday, May 01st 2021, 00:22:35 AM.
Microsoft Excel and other spreadsheet programs have become indispensable business tools. Not only are spreadsheets useful for keeping track of data and making calculations, they contain a number of business intelligence features and data visualizations. However, as vital as spreadsheets have become, they are relatively complicated to understand and use. While you can connect to external sources, the more data and sources you have, the more cumbersome spreadsheets become. Plus, theres a new kid on the block: business intelligence platforms. What is a business intelligence platform? Though business intelligence isnt necessarily new, the technologies used to deliver it to business professionals are relative newcomers. The term business intelligence, or BI as its commonly called today, dates back to the late 1950s when IBMs Hans Peter Luhn first used the term to describe the ability to understand the interrelationships of data "in such a way as to guide action towards a desired goal." A BI platform is a set of integrated tools that work together to deliver information for analysis.
However, as weird as that may sound, it is one of the ways that a spreadsheet can help speed things up in the office. Especially if the employee has been working on spreadsheets for a long time that making fast calculations using the cells has become second nature to him. But there are other good uses for this application. You can track revenues and expenses. That is why spreadsheets are often used by accounting professionals. Even if you are the owner of a small business, you can greatly benefit out of using a spreadsheet. Just imagine logging all of your financial data on a ledger and making the calculations and comparisons manually or even with the use of a calculator. It would probably take you hours to finish everything wherein with a spreadsheet software you can do it in just a few minutes.
The second big use of the Excel Spreadsheet is my direct mail campaign. I use the spreadsheet along with MsWord to create a mail merge, the two programs work together to print addresses directly on flyers, post cards or envelopes. I can print 10,000 names in a few hours. There is no need to print labels and then have to stick them on your mailer. Another use for the spreadsheet is to do job costing. You can keep track of your painters hours and compare those hours to the hours you used to calculate the estimate for the job. Enter the painters names in the first column, you can then enter to rooms or job names in the first row. Then in each column under the room name put the hours or you can break it down further, putting the separate items like walls and molding/trim and keep track of the hours spent doing individual items. Of course there is always the profit and loss statement or spreadsheet with all expenses, which you give to the accountant. Using the spreadsheet to keep track of company expenses is a good use, and again you can use the "AutoSum" feature to keep totals. One nice thing about Excel is that if you change a figure in the column or row that you are totaling, the "AutoSum" will automatically adjust the total to reflect the new figure. So whatever uses you find for this program, you will find that it saves time and energy to do these repetitious jobs. And it will do things like adding or multiplying correctly and with ease.