By . Expenses Spreadsheet. At Wednesday, May 26th 2021, 07:16:33 AM.
The most important thing I always keep in mind when creating a new Excel work book or worksheet is I NEVER assume that I will not want to add in new formulas or data to the spreadsheet because it is more than likely I will. With this is the forefront of your mind I would always spend around 80% of my time planning the spreadsheet and only 20% of my time implementing it. If you have not carried out spreadsheet design in this way before it may seem a little over the top, extreme or way out, or even inefficient, but the return on the investment of this time planning is extreme and way out also. Believe me it is quickly paid back over a very short amount of time. Once you have used this method and spend most of your time planning, the actual planning of the Excel spreadsheet in itself gets easier and more efficient. As we know the best return of investment to is to carry out an action once, and then reap the rewards over and over again by re using this action. In Excel an obvious example would be to create a macro that automates some activity you carry out on a regular basis or to create a template that will be re- used time and time again. This is my aim with this approach to spreadsheet building. To really plan the spreadsheet, and dont be afraid to spend a decent amount of time on it. My advice to you would be try this out on your next spreadsheet even if it seems a bit alien. Let me know how you find this approach to spreadsheet building.
Validate Your Input Values You can use Excels Data Validation function to reduce the likelihood of bad data. This feature allows you to specify the conditions a value needs to meet and reject any values that dont meet your conditions. If you know, for example, the minimum and maximum values of your data, simply instruct Excel to highlight values that fall outside of that range. To take it a step further, create a drop-down list of values in an adjacent workbook, then use those to populate your active one. Youll limit your potential for error by choosing from an already known list of values. No fat finger errors here. Automate the Whole Thing Were biased, but the easiest and best way to prevent errors in Excel is to automate your work. Todays automation software packages (and there are many) work within and between your spreadsheets and other sources of data, like websites, to import, manipulate, copy, paste, and format data however you wish. Some log critical process information, sorts, and transforms data just like you would - through the presentation layer of the application. Unlike you (no offense), good automation software works without errors. If youre a CPA or work for any other firm that uses spreadsheets on a regular basis, consider automation software as an alternative to those every day manual processes.
Multiple Accounts Being Handled Financial software can be considered good if it can handle all the users credit card transactions, accounts, income and expenditures. The softwares reporting side must have the capacity to show the account used and must also intuitively generate the related reports, like complete income expenditure of every account and also, show the category of expenditures for which the payments were made. Reporting Softwares Adaptability Since people live diverse lives, it is essential that the software is customizable for this diversity to be reflected. Rigid software can cause issues in usability and can even be deemed futile if it will not suit the expenditure and lifestyle patterns of the user.