By . Tracking Spreadsheet. At Tuesday, May 04th 2021, 09:01:13 AM.
Our first step is to capture non-quantitative data in the spreadsheet, so we reserve a worksheet for that. This is used for location and condition information such as address, zoning category, residential vs. commercial, neighborhood, occupancy in the building and surrounding area, school district, etc. This will all be useful for financing and insurance purposes, as well as keeping track of a number of properties if you have a large real estate portfolio or a property management company. You might want to put it into a standard database format in case you want to save and analyze the information later. We want to look at costs, so we reserve a tab in the real estate spreadsheet for that. Here, you have a decision. You can either make a large list of standard rehabilitation and operating costs or a smaller list of costs specific to this property. The first option allows you to use the Excel spreadsheet for other properties which are probably not the same. The second option keeps things small and tidy and might work if this is a once-off investment. Either way, you will want to include all of the costs in a timeline schedule by week or month. This would include the re-roofing, paint, plumbing, electrics, landscaping, electricity if you are responsible for it, insurance, etc. The financing costs are likely to be the most complex because you need to estimate not only the interest rates of the loan or loans you get, but the principle amortization, mortgage insurance, etc. This can be complex from a calculations standpoint. How granular you get with costs is up to you.
Yet there is no tool for project management that is more popular or widespread than the spreadsheet, despite the fact that spreadsheets are not designed to be project support tools. Even in organizations with an established project management tool, spreadsheets are used. There are obvious reasons for this. A spreadsheet program is on almost every computer in every organization, people are familiar with spreadsheets and how to use them, and people are pre-disposed to use these "office" types of software tools to solve problems. And I am right there with them. I love using spreadsheets to track all kinds of data. It is easy, convenient, and I admit ego-boosting to show off what I can do in a spreadsheet.
For example, Gartner, Inc., the worlds leading IT research and advisory company, describes business intelligence platforms as having three core categories of functionality (integration, information delivery, and analysis) and 13 capabilities (infrastructure, metadata management, development tools, collaboration, reporting, dashboards, ad hoc queries, Microsoft Office integration, search-based, OLAP, interactive visualizations, predictive modeling and data mining, and scorecards. While the technology itself is complex, many modern BI platforms are easy to use and loaded with features. For example, cloud-based BI platforms require only a Web browser, making deploying the platform a simple matter of signing up for an account and logging in. Of course, theres more to it than that. This particular tool provides users with the ability to analyze data from disparate sources and "mash it up." These mashups allow for quick and easy visual analysis and ad hoc reporting tailored to the users specific needs.