By . Tracking Spreadsheet. At Thursday, April 29th 2021, 20:09:52 PM.
Yet there is no tool for project management that is more popular or widespread than the spreadsheet, despite the fact that spreadsheets are not designed to be project support tools. Even in organizations with an established project management tool, spreadsheets are used. There are obvious reasons for this. A spreadsheet program is on almost every computer in every organization, people are familiar with spreadsheets and how to use them, and people are pre-disposed to use these "office" types of software tools to solve problems. And I am right there with them. I love using spreadsheets to track all kinds of data. It is easy, convenient, and I admit ego-boosting to show off what I can do in a spreadsheet.
For example, Gartner, Inc., the worlds leading IT research and advisory company, describes business intelligence platforms as having three core categories of functionality (integration, information delivery, and analysis) and 13 capabilities (infrastructure, metadata management, development tools, collaboration, reporting, dashboards, ad hoc queries, Microsoft Office integration, search-based, OLAP, interactive visualizations, predictive modeling and data mining, and scorecards. While the technology itself is complex, many modern BI platforms are easy to use and loaded with features. For example, cloud-based BI platforms require only a Web browser, making deploying the platform a simple matter of signing up for an account and logging in. Of course, theres more to it than that. This particular tool provides users with the ability to analyze data from disparate sources and "mash it up." These mashups allow for quick and easy visual analysis and ad hoc reporting tailored to the users specific needs.
The second big use of the Excel Spreadsheet is my direct mail campaign. I use the spreadsheet along with MsWord to create a mail merge, the two programs work together to print addresses directly on flyers, post cards or envelopes. I can print 10,000 names in a few hours. There is no need to print labels and then have to stick them on your mailer. Another use for the spreadsheet is to do job costing. You can keep track of your painters hours and compare those hours to the hours you used to calculate the estimate for the job. Enter the painters names in the first column, you can then enter to rooms or job names in the first row. Then in each column under the room name put the hours or you can break it down further, putting the separate items like walls and molding/trim and keep track of the hours spent doing individual items. Of course there is always the profit and loss statement or spreadsheet with all expenses, which you give to the accountant. Using the spreadsheet to keep track of company expenses is a good use, and again you can use the "AutoSum" feature to keep totals. One nice thing about Excel is that if you change a figure in the column or row that you are totaling, the "AutoSum" will automatically adjust the total to reflect the new figure. So whatever uses you find for this program, you will find that it saves time and energy to do these repetitious jobs. And it will do things like adding or multiplying correctly and with ease.