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Published at Monday, May 24th 2021, 07:16:26 AM. Bill Spreadsheet By Autumn Clark. Online banking will probably one day soon help us all by categorizing these expenses upfront for us. The banks are dragging a bit on this point but it will happen. For those of us that dont use online banking to keep our list of expenses or dont use Quicken, Quickbooks, Peachtree or MS Money to gather our list and categorize the expenses there is a simple solution. Create a spreadsheet with all of the typical monthly bills that occur. In the beginning keep it simple. As an example if your wife bought gas at Shell and you bought gas at Kroger then the category is GAS. Eventually you may want to break it up to see which vehicle is using the most gas but in the beginning keep it simple when listing, categorizing, and calculating monthly bills.
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Published at Monday, May 24th 2021, 04:36:15 AM. Bill Spreadsheet By Sally Dotson. Most practice management systems today have production or practice performance reports that will have most of the above information (charges, adjustments, collections, A/R, encounters). I typically review the last page of a report and pull the monthly totals for the 12-month period for each category. The drill-down detail is helpful once you have identified a trend or "red flag," but not needed for the initial analysis. Also, most A/R aging analysis reports will have the A/R balance and the "buckets" or number of days the balance is spread across. Step 2: Input data into "dashboard" tool (spreadsheet) Once you have that "raw" data, you need some sort of analytical tool to make sense of the information-that is, bring the numbers to life and tell your practices story. I typically provide my presentation attendees with a tool Ive created-called the "dashboard-which they can take back to their practices and utilize immediately. This "dashboard" is a spreadsheet that allows you to input your data and then calculates ratios into an easy-to-read format that can be shared with your owners, supervisors and billing staff. In the spreadsheet, input your data into the green cells only. The blue, grey and purple cells have preloaded formulas that automatically calculate averages and ratios to help you measure your billing performance.