By . Tracking Spreadsheet. At Tuesday, May 04th 2021, 07:34:11 AM.
Yet there is no tool for project management that is more popular or widespread than the spreadsheet, despite the fact that spreadsheets are not designed to be project support tools. Even in organizations with an established project management tool, spreadsheets are used. There are obvious reasons for this. A spreadsheet program is on almost every computer in every organization, people are familiar with spreadsheets and how to use them, and people are pre-disposed to use these "office" types of software tools to solve problems. And I am right there with them. I love using spreadsheets to track all kinds of data. It is easy, convenient, and I admit ego-boosting to show off what I can do in a spreadsheet.
If you have Microsoft Excel, you can create budgeting spreadsheets to help you manage your money. Instead of buying expensive software that will only be used for your budget, spreadsheets can be used for a variety of tasks. If you dont have Excel, you can find free spreadsheet applications online in which to manage your budget. Most spreadsheet applications have built in formulas and functions that will do the math for you so you dont have to. You can keep a running balance of your accounts and you can have each category totaled as well. You can keep it as simple or make it as sophisticated as you please. Once you design the type of budgeting spreadsheets you want to use, it will be easy to copy it for subsequent months or years. You can also use just one sheet and create tabs for each month.
The second big use of the Excel Spreadsheet is my direct mail campaign. I use the spreadsheet along with MsWord to create a mail merge, the two programs work together to print addresses directly on flyers, post cards or envelopes. I can print 10,000 names in a few hours. There is no need to print labels and then have to stick them on your mailer. Another use for the spreadsheet is to do job costing. You can keep track of your painters hours and compare those hours to the hours you used to calculate the estimate for the job. Enter the painters names in the first column, you can then enter to rooms or job names in the first row. Then in each column under the room name put the hours or you can break it down further, putting the separate items like walls and molding/trim and keep track of the hours spent doing individual items. Of course there is always the profit and loss statement or spreadsheet with all expenses, which you give to the accountant. Using the spreadsheet to keep track of company expenses is a good use, and again you can use the "AutoSum" feature to keep totals. One nice thing about Excel is that if you change a figure in the column or row that you are totaling, the "AutoSum" will automatically adjust the total to reflect the new figure. So whatever uses you find for this program, you will find that it saves time and energy to do these repetitious jobs. And it will do things like adding or multiplying correctly and with ease.